How to add someone to another workspace

Last updated: October 30, 2026

Access is granted one workspace at a time, so being an admin in one workspace gives you nothing in any other. If you need access to a workspace you cannot see, ask someone who administers that one to add you. This covers doing that for someone else.

Step 1: Switch to the workspace you are adding them to

Select the workspace name at the top left of the sidebar, then choose the workspace from the list. See How to switch between workspaces.

You can only add people to a workspace you administer. If the one you want is not in your list, you need access to it yourself before you can add anyone else.

Step 2: Invite them in that workspace

Go to Settings → Workspace → Users and select Invite. How to invite and add new users covers the rest of the form.

Two things to get right:

Email address Use the one they already sign in with. That keeps it to a single login across every workspace they belong to.
Role Set the role you want them to hold here. It is held per workspace, so it does not have to match what they hold anywhere else. Someone can be an admin in one workspace and a learner in another. Default roles and permissions explained covers what each role can do.

Step 3: Check it worked

The person shows in the Users list for this workspace, with the role you gave them. The workspace then appears in their own switcher, alongside the ones they already had.

If your organisation uses single sign-on

Access and role can come from your identity provider instead, set per workspace there rather than by invitation in Solidroad. See Provisioning roles, groups and workspace access with SSO and SCIM.

What does not carry across

Adding someone to a second workspace gives them access to that workspace and nothing else. Their content, their learners and their results stay where they are, because nothing is shared between workspaces. Using more than one workspace covers what that separation means in practice.

If you have any further questions, contact the Solidroad team via the Help tab in the platform.